Reach Out for Healthcare Science Programme - Rules and Regulations 2019

 a) Expected behaviour

Participating in this Programme for a week will be very different from your experiences at school. The organisers wish all students to benefit from the course and to enjoy this new learning experience. In order to do this, you will be expected to show responsible behaviour while attending the Programme.

We expect all students to treat the staff and each other with the respect and courtesy they would expect themselves.

 We will not tolerate inappropriate conduct such as swearing, rudeness, use of illegal substances, bullying, fighting or disrespectful behavior.   Offensive comments related (but not limited to)  race, gender, religious belief, ethnic background will be treated seriously.

 In the event of serious incidents of misbehaviour, the student(s) concerned will be asked to leave the Programme.    For this reason, details of two emergency contacts are requested.

 If it transpires that you have failed to disclose something to us which causes us concern in relation to your child’s behavior or health/wellbeing, we reserve the right to ask you to collect your child immediately  b) Health and Safety

 For health and safety reasons, and for all students to have the opportunity to benefit and enjoy the experience, the following rules and regulations will be in operation.  We operate a zero tolerance policy towards alcohol, drugs, smoking or bad behavior/bullying

  • Alcohol must not be brought onto the Programme site or consumed during the time you are on site
  • The purchase or use of any illegal substances is strictly forbidden
  • Smoking is not permitted. Underage smoking will contravene the code of behaviour
  • Students are expected to attend all timetabled activities (unless there is a valid reason and notification for absence, such as illness)
  • Students are not allowed to leave the Programme site without permission from appropriate course staff
  • For residential courses, at no time will a student enter the accommodation of the opposite gender
  • Students are expected to follow any emergency procedure, such as a fire drill, as directed by Programme staff.

c) Electronic Equipment

Students may bring mobile phones to the Programme, but it is forbidden to use these during the academic sessions.

 Students can bring their own laptops, iPads etc but this is entirely at their own risk and we cannot accept any responsibility for these items.  Laptops are not required to enable students to complete the work given – all materials and resources are provided.

 Any  other items of value are permitted at the Programme, but the safety of these items is solely the responsibility of the student.

 d) Responsibility for your child

 The organisers of the course are responsible for the welfare of your child while he/she is attending the programme. As parent(s)/carer(s), you are responsible for the welfare of your child up to the hand-over point at the beginning of the Programme, and again from the hand-over point at the end of the programme.

 During the day, your child will be supervised by the Deliverer of their strand, their mentor and/or the Event Co-ordinators.

  f) Transport and Insurance

 Students are responsible for both arranging and the cost of travel to and from the Programme and should ensure that their Oyster card is topped up. Practice the route in advance, work out how much time you need to make the journey and ensure you know where you need to register each day.

 While you are at the Programme you will be covered by the public liability policy.

 g) Behaviour and Timekeeping

 It is desirable, and expected of you, that you will adhere to the Code of Behaviour.  Disruption to the course by any student will not be tolerated and should this occur they will be removed from the course.

 At no time should a student leave the Programme without being accompanied by a mentor or member of staff.

 It is extremely disruptive if a student has to leave during the day for Dentist/Doctor appointments and we would ask that this is taken into consideration when confirming a place

 h) Our Duty of Care

 In order to safeguard the welfare of young people whilst in our care, Exscitec shares good practice, policy and procedures across all our events. We are committed to ensuring the health, well being and safety of young people.

 Within our duty of care we shall ensure that:

  • The safety of young people is paramount to the processes of outreach delivery; and recruitment, selection and training of relevant staff
  • A Principal Safeguarding Officer and Designated Support Staff are identifiable to all those who might interact with our working environment
  • Appropriate and effective supervision, reporting and whistle-blowing mechanisms are in place
  • Reports regarding young people are treated confidentially
  • This policy and procedures document is updated regularly and is communicated to all relevant parties.


This policy applies to everyone temporarily or permanently affiliated with our activities. The Principal Safeguarding Officer (Alan West) is supported by a team of Designated Support Staff (Exscitec Staff) who lead a variety of events across the year. All staff who work alongside the young people on our courses have a valid enhanced DBS (Formerly CRB – the Criminal Records Bureau) check, and have been vetted to ensure their suitability to work with children. Full versions of our safeguarding policy are available from Exscitec on request.

 i) Photograph/Media

From time to time, photographs and/or video/digital footage are taken during our activities. These pictures may appear, with no names attached, to encourage other young people to take part in these events (for example, by using it in future printed and web-based event publicity or in prospectuses). Please write to us at  if parental permission for media use has not been granted (quoting student first name, last name, and course).

 j) Programme IT Facilities

 Please read the following ‘Conditions of Use of IT Facilities’ in order that we may allocate you a login for use – should it be required - during your stay.

 Access to the Internet via IT Facilities is to be supervised by Programme staff, and connectivity to the wireless network, therefore, is not permissible for our Programme students.

Conditions of Use of Information Technology (IT) Facilities

The User agrees and accepts that:

  1. Use of the IT facilities, and their use to access Internet, must be for the purpose of research, teaching, coursework, associated administration or other authorised use. No 'private/commercial' work is permitted without prior authorisation. IT facilities include the network, the virtual private network (VPN), computers, printers and the associated services e.g. software, data, Web, bulletin boards, data bases.
  2. When using IT facilities the User must comply with the Information Systems security policy and all relevant statutory and other provisions, regulations, rules and codes of practice. Specifically, but not exclusively, the User must:

Not disclose to others her/his login name/password combination(s) or access or attempt to access IT facilities for which permission has not been granted or facilitate such unauthorised access by others.

Not use or produce materials or resources to facilitate unauthorised corruption, changes, malfunction or access to any IT facilities .

Not display, store or transmit images or text which could be considered offensive e.g. material of a sexual, pornographic, paedophilic, sexist, racist, libelous, threatening, defamatory,  or terrorist nature.

Not forge email signatures and/or headers, initiate and/or forward 'chain' or 'junk' or 'harassing' email.

Not play unauthorised games.

Respect the copyright of all material and software made available by the School facility and third parties and not use, download, copy, store or supply copyright materials including software and retrieved data other than with the permission of the Copyright holder or under the terms of the licence held by the course facility.

  1. All data/programs, including email, created/owned/stored by the user on or connected to IT facilities may, in the instance of suspected wrong doing, be subjected to inspection by statutory authorities. Should the data/programs be encrypted the User shall be required to provide the decryption key to facilitate decryption of the data/programs.
  2. Other than any statutory obligation, the course facility will not be liable for any loss, damage or inconvenience arising directly or indirectly - from the use of, or prevention of use of, any IT facility provided and/or managed by the course facility.
  3. Whilst the organisers take appropriate security measures against unauthorised access to, alteration, disclosure, destruction or accidental loss of personal and other data it cannot and does not give any warranties or undertakings to the USER about security, confidentiality or integrity of data, personal or other. The same applies to other IT material submitted to or processed on facilities provided or managed by the course facility or otherwise deposited at or left on its premises.
  4. His/Her name, address, photograph, status, email name, login name, alias, or other related information may be stored in computerised form for use for administrative and other purposes e.g. monitoring system usage.
  5. As provided by The Telecommunications (Lawful Business Practice) (Interception of Communications) Regulations 2000, made under the Regulation of Investigatory Powers Act 2000, the course facility managers will intercept and monitor electronic communications for the purposes permitted under those Regulations in accordance with the Code of Practice on Monitoring Electronic communications in the Information Systems security Policy.
  6. These conditions apply to non-facility owned equipment e.g. personal Laptops, home PCs when connected to its network, directly and/or via the VPN, for the duration that the equipment is using the facility network.

Frequently Asked Questions

Can my parents/guardians visit me during the course?

Parents/Guardians are invited to attend the Plenary  exhibition/presentations on the Friday afternoon.

If you have forgotten something your parents/guardians can drop it to you but other than this, visits are not permitted due to the disruption it can cause to the activities and also other students.

Will I get a certificate?

All students who complete the Programme will be awarded a Certificate.

What happens if there is an emergency whilst I am at the event?

We require all students to provide us with emergency contact details (landline/mobile and email) for at least two adults (parents/guardians/relatives).

Will it be safe?

All students and staff on an event must wear their ID badges at all times.  At no time should students leave without signing out with their Mentors.

Staff, including all mentors have obtained Disclosure & Barring Service (DBS) checks via Exscitec, in compliance with our safe recruitment policy and procedures. Staff are trained in Safeguarding the Welfare of young persons participating in our events. The Principal Safeguarding Officer (Alan West) is supported by a team of Designated Support who lead a variety of Outreach events across the year. Full versions of our safeguarding policy are available from Exscitec on request.

Exscitec cannot be held responsible for any damage or loss of personal belongings.